Web Based Class Management Software for Martial Arts Schools & Fitness Clubs
Web Based Class Management Software

  • Student & Family Management
  • Class Management
  • Instructor Management
  • Billing & Accounts Receivable
  • Executive Dashboard with bar charts
  • On-line registration
  • Integration into your existing website
  • Electronic Payments - e-commerce
  • Multi location support
  • Comprehensive Security
  • Belt, Stripe & Testing Management
  • Attendance

Jackrabbit Dojo Information Guide

Industries Covered Under Our Membership Software:

Class Management Software - online registration and billing

Camp Management Software - online registration, scheduling and billing

Child Care Software - online registration, scheduling and billing

Cheer Gyms Software - online registration, scheduling and billing

Dance Studio Software - online registration, scheduling and billing

Martial Arts School Software - online registration, scheduling and billing

Music School Software - online registration, scheduling and billing

Swim School Software - online registration, scheduling and billing

                                         

Student & Family Management

  • Unlimited # of students per family
  • Unlimited # of contacts per family
  • Family info includes: address, neighborhood, lead source, special discounting (scholarship, hardship, employee) & unlimited notes
  • Contact info includes: name, relationship, emails, work, home, cell phone numbers, address, employer, title, drivers license, login authority, billing flag, social security #, unlimited emergency contact(s) & unlimited notes
  • Billing info includes: delivery type: email, snail mail or both, credit card, expiration date, 3 digit code, address, bank name, bank routing transit #, unlimited billing notes & special discounting (scholarship, hardship, employee)
  • Student info includes: age, birth date, gender, school, grade, phone, email, transportation method, active flag, date started, date quit, current enrollment, past enrollment, medications, primary doctor, disabilities, hospital preference, special needs, health insurance carrier, allergies, 5 skill levels tracking, unlimited skill notes, instructor feedback notes, absences/make-ups, emergency form flag, picture, special notes to appear on class roll & secret word
  • Student measurements/sizes tracking: uniform size, martial arts belt size, t-shirt, pant, shoe, height, waist, girth, chest, inseam, sleeve, neck, hips & unlimited notes
  • Easily email to all students and/or parents/contacts


 Class Management
  • Class info includes: location, name, description, status, tuition, days of the week, session, room, gender, category1, category2, category3, min & max age, current size, max size, max wait, start & date; duration; display on public website flag and allow online registration flag
  • Tracks: current and past enrollment, absences and make ups, waiting list, instructors & unlimited notes
  • “Per day” class type: can be used for camps and classes that meet multiple times per week and allows per-day enrollment
  • Ability to email a class: students and/or parents and/or instructors
  • Ability to drop all students from a class
  • Ability to easily enter all absence on one page for a class
  • Absence and makeup tracking: date absence, eligible for make-up, unlimited notes, make-up date & class

Instructor Management
  • Instructor info includes: name, status, type, 3 position(s), birth date, home, work & cell phone, email, emergency contact info, classes taught, compensation info, feedback, certifications, certifications date, certification notes, background, unlimited notes & picture
  • Instructor phone listing
  • Instructor schedules

Billing & Accounts Receivable
  • Automated assignment of recurring charges
  • Multiple billing, discount, late fee, and payment options
  • Paper and/or electronic billing presentation capabilities
  • Fast, accurate assignment of receipts to Customer accounts
  • Electronic payment capability (Bank Drafts or Electronic Funds Transfer)
  • Integrated Credit Card processing capability
  • Detailed cash flow and account aging reports.

 

Executive Dashboard
  • Every time management logs in critical performance indicators are displayed the first page
  • Indicators include: enrollment, class efficiency, drops, profitability and age accounts
  • One page summary showing color coded status, easy to read: green, yellow or red
  • User definable thresholds
  • Easily drill down to quickly see detailed information
  • Helps keep management focused on goals and objectives

Online Registration

  • Current and new students can be enrolled in classes via your public website
  • Registration form is completely secure (128 bit SSL)
  • Everyone has access to the real-time class information
  • Simple one page registration form
  • Easily control the following verbiage from within Jackrabbit Class: transportation release, release of liability, assumption of risk, medical emergency, payment policy & signature text
  • Option to require a valid credit card #

Integration into your existing website
  • Easily integrate real-time class openings into your current website
  • Control which class openings display on your website from within Jackrabbit Class
  • Easily integrate real-time class openings into your current website
  • Control which classes can be accessed from online registration from within Jackrabbit Class
  • NO setup fee

Electronic Payments – e-commerce
  • Easily integrate your current Credit Card Merchant account into Jackrabbit Class
  • Supports bank drafts and credit card automatic payments
  • We use www.Authorize.net as our Internet Gateway which interfaces to 90% of the current credit card processors, so you don’t have to get another Credit Card Merchant account
  • Easy setup and no setup fee from Jackrabbit Technologies, there is a setup fee from Authorize.net

Multi location support
  • Unlimited # of locations/facilities
  • Easily configure each users’ permission to each location
  • Location data can not be accidentally commingled (enrolled a student from Houston into a Dallas class)
  • Reporting can be selected on the location or organization level

Comprehensive Security
  • Multiple levels of access permissions
  • Permissions can be based on software feature, location access or category of classes
  • All communication between the end-users web browser is SSL 128 encrypted
  • All sensitive billing information is encrypted in the Jackrabbit Class database

Belt, Stripe and Testing Management
  • Belt tracking includes: location, category/style, belt, description, classes required, calendar days required, date started, date attained & notes
  • Stripe tracking includes: location, category/style, description, date started, date attained & notes
  • Dashboard indicator of testing eligibility
  • Powerful search capability of belts and stripes

Attendance
  • Attendance records can be inputted manually very easily with one click per attendance
  • Attendance records can also be inputted via barcode scanning
  • Barcode scanning has two modes: facing owner or the facing students
  • Facing the Owner mode displays: Student picture, address, balance, age
  • Facing the Student mode displays: Student picture & name
  • Barcode labels – If you need to print barcode labels we can provide you a PDF file so you can print barcodes on Avery 5160 labels. Just send us an email requesting the barcode number range and we will email you a PDF at no cost.
  • Barcode scanners – Can work with scanners that simply return a number with the (Enter key) at the end – most scanners can do this. This simple scanners usually do NOT require driver software installation and simulate someone typing in the barcode number and hitting the (Enter key)
  • Barcode equipment partner – Barcode Factory – They have been on the barcode business 13 years and provide all the equipment and supplies for barcode scanning. www.BarcodeFactory.com – (888) 237-8525
  • CS9101 Barcode scanner – An inexpensive reliable scanner great for attendance tracking available from Barcode Factory – CS9101 Scanner data sheet

 

 

 



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